The Standing Committee on Internal Economy, Budgets and Administration has the honour to present its

TWELFTH REPORT

Your committee, which is authorized by the Rules of the Senate to consider financial and administrative matters, now reports that it has reviewed the Senate Administrative Rules in light of the return of the one-clerk model and recommends the following amendments:

1.In Chapter 1:03, section 1,

(a)delete the definition of “Executive Committee”, and

(b)replace the definition “Senate Administration” with the following:

““Senate Administration” or “Administration” means the Clerk of the Senate and all persons carrying out administrative responsibilities in the service of the Senate and under the direction and control of the Clerk of the Senate, including employees, contractors and volunteers.”.

2.In Chapter 2:03, replace sections 3 and 4 with the following:

“3. (1) The Clerk of the Senate has the rank of a deputy head of a department of the Government of Canada and, for protocol purposes, is second in rank among chief officers of the public service, after the Clerk of the King’s Privy Council for Canada and Secretary to the Cabinet.

(2) The Clerk of the Senate is the head of the Senate Administration and, as such, is accountable to the Senate through the Internal Economy Committee.

(3) Subject to the rules, direction and control of the Senate and of the Internal Economy Committee, the Clerk of the Senate is responsible for directing and controlling the Senate Administration.

(4) The principal functions of the Clerk of the Senate, as head of the Senate Administration, are

(a) to advise on corporate governance, including strategic, administrative and financial planning and administration;

(b) to organize internal administrative and financial structures;

(c) to direct the Senate Administration;

(d) to control and monitor the Senate Administration’s functions; and

(e) to report to the Senate through the Internal Economy Committee.

(5) The principal functions of the Clerk of the Senate as Clerk of the Parliaments are

(a) to organize and preserve the records of Parliament; and

(b) to provide copies of those records as required by law or practice.”.

3. In Chapter 2:06, replace section 7 with the following:

“7. The Clerk of the Senate must be advised of any request for access to unpublished records or unpublished information concerning the Senate Administration.”.

Respectfully submitted,